Users, Enrollments, & Moodle Access

Working with Enrollments in Moodle

Enrollments in Moodle is a wide and varied topic that spans a couple of different tools and terminologies and is dependent on a few systems across campus.

Adding a New Enrollment

As a teacher with a Moodle shell you can give other people access to your Moodle content as long as they have a clackamas.edu or student.clackamas.edu email. If they don’t have a Clackamas account you will need to have them contact Enrollment Services. For special cases like audits and outside instructors contact online@clackamas.edu with their name, email, and course(s) they need access to.

Depending on what they need to see you’ll need to decide on a role (student information, grades, the ability to make changes to content) and then it’s just a matter of manually enrolling them in your Moodle course.

You can also automatically combine multiple course enrollments such as to create a shared repository course or emulate a cross-listed course into a single Moodle course by creating a Meta-Course Enrollment method or even let students decide if they want optional Moodle course access and allow students to enroll and unenroll themselves and even break your students into groups for some activities within Moodle.

For outside accessible content you can enable guest access on a course to allow anyone with the link to look but not touch.

Grading and Enrollments

Only Student Roles can receive grades in Moodle and can only see grades they’ve earned unless you hide the gradebook from them.

Grades entered into Moodle do NOT automatically feed into our other college systems, you must enter grades at the end of the term.

Moodle has a built-in attendance activity that allows you to take attendance in your course in both in-person/face-to-face courses as well as hybrid or online courses where students must access the course within a time window or be marked absent.

Troubleshooting

What shows in Moodle in terms of enrollments may not always be accurate, if there’s a discrepancy between your MyClackamas roster and your Moodle Participants page then you should err on the side of the MyClackamas roster being the most accurate listing.

If someone is missing from your Moodle course you can manually enroll them to give them Moodle access (this is not an official enrollment and will NOT feed back to billing, grading, or any of the college’s other systems or records.) If you can’t find that person they may not have a Moodle account yet in which case have them login to Moodle directly or contact online@clackamas.edu with the course(s) they’re missing from, their student email, ID number, and first and last names.

If students report they are unable to see or access you course or content make sure you mind how Moodle handles visibility, especially in making sure you have made your course available to students.