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Sending Messages and Contacting Students in Moodle

There are a number of ways to contact your students in and outside of Moodle, if you’re not sure which is right for you, see the matrix below!

Which Tool is right for what?

Working with Messages in Moodle
Tool Name with Article Link Announcements Forum Bulk Moodle messaging (Participants page) Bulk Email through Self Service (MyClackamas Portal) Quickmail block (third party plugin)
General Guide Ideal for one-way course announcements that are not time sensitive in a visible Moodle course. (Don’t forget to verify enrollment!) Ideal for using the same message to contact many students at once and allow for one-on-one follow up messages. (Don’t forget to verify enrollment!) Ideal for using the same message to contact many students at once and allow for one-on-one follow up emails outside of Moodle. Ideal for using the same message to contact many students at once and allow for one-on-one follow up messages. (Don’t forget to verify enrollment!)
Will students receive an email? If course is available to students, those who are currently enrolled in Moodle will receive an email. Regardless of Course visibility, students who are currently enrolled in Moodle will receive an email. Regardless of Course visibility, students who are currently enrolled will receive an email. Regardless of Course visibility, students who are currently enrolled in Moodle will receive an email.
How long does it take for this message to send? Depending on student settings they should receive this email alone or in Digest form before the next evening. Almost instant email. Almost instant email. Almost instant email.
Can a student reply to you directly? No, Announcement forums do not allow for students to post there. Yes, students can respond within Moodle Messaging interface OR email reply. Yes, students can respond back to you via email reply. Yes, students can respond back to you via email reply.
Can late enrollments view this message? Partially, while they won’t get the email the message is still recorded in the course on Moodle. No. No. No, but the message is kept on record so you can easily resend it to new arrivals.
Where is this conversation stored? Within a Moodle course and saved as part of course archives. Within the Moodle site– not connected to specific course. Possibly within Self Service tool, otherwise strictly exists in email records. Within a Moodle course and saved as part of course archives.

Grading

To contact students while grading enter feedback either directly into the gradebook by using Single View Grader or by grading an activity within it’s own grading tool like the Assignment’s PDF Annotator.

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