Gradebook Single View: Bulk entering grades, Overrides and Exclusions

Grading Manual Grade Items
Gradebook: Delete a Manual Grade Item
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Assignments, quizzes, forums or other gradable activities have their own built-in grading tools. We recommend that you primarily grade these activities using the built-in grading tools.

There are some tasks such as bulk entering empty grades, removing grade overrides, and excusing a student from an assignment that should be done using the gradebook in Single View. However, if you do enter grades directly into the gradebook it is important to note that they will override the grades entered using the built-in tools.

Single View

Entering the gradebook in Single View

To bulk enter grades, remove or add grade overrides, and to remove or add exclusions you need be in Single view. Use these steps to enter the gradebook in Single View.

Select Grades from the secondary navigation.

Select the Single view option from the drop-down.

Select Grade items option.

NOTE: You can use this same process to view a particular user by selecting Users as the VIEW BY option instead of Grade items. 

Use the Select a grade item drop-down to select the assignment you want to grade.

Bulk Enter Empty Grades

Bulk Enter Empty Grades

This process will allow you to enter a specific score for empty grades. This is primarily used to enter 0’s in courses that have exclude empty grades enabled. If you leave the scores blank and this is enabled the student will not be held accountable for the assignment.

NOTE FOR LATE SUBMISSIONS: This method will OVERRIDE the grade assigned in the built-in grading tool. If you are grading an assignment, quiz, forum, etc. that was submitted after after you have performed this process you will need to remember to remove this override for the gradebook to reflect the correct score.

Turn Edit mode on.

Turn Editing On button is found in the top-right corner of a Moodle page you have permission to modify content for.

Enter the gradebook in Single View.

Select Grade items option.

NOTE: You can use this same process to view a particular user by selecting Users as the VIEW BY option instead of Grade items. 

Use the Select a grade item drop-down to select the assignment you want to grade.

Select Bulk insert grades from the Actions drop-down menu.

Check the I understand that my unsaved changes will be lost checkbox.

Select the Empty grades option.

Verify that Insert new grade is set to the score you want to enter.

NOTE: Typically this method is used to enter 0’s for students that have not completed an assignment, but you can enter any score here.

Click the Save button.

Remove Overrides

Remove a Grade Override

If you grade an assignment, quiz, forum, etc. using the gradebook instead of the built-in grading tools you will create an override. If you grade the assignment, quiz, forum, etc. later using the grading tools it will not show up in the gradebook till you remove the override. If you accept work after you have bulk entered grades into the gradebook you need to remember to remove the override for the student. 

Turn Edit mode on.

Turn Editing On button is found in the top-right corner of a Moodle page you have permission to modify content for.

Enter the gradebook in Single View.

Select Grade items option.

NOTE: You can use this same process to view a particular user by selecting Users as the VIEW BY option instead of Grade items. 

Use the Select a grade item drop-down to select the assignment you want to grade.

Locate the student and un-check the box in the Override column.

NOTE: This will grey out the Grade and Feedback textboxes for that student, preventing you from modifying them on this page.

Click the Save button.

Excuse Student

Exclude (Excuse) a student

Exclusions can be set if a student is unable to complete an activity and you do not wish it to negatively affect the individual.

Turn Edit mode on.

Turn Editing On button is found in the top-right corner of a Moodle page you have permission to modify content for.

Enter the gradebook in Single View.

Select Grade items option.

NOTE: You can use this same process to view a particular user by selecting Users as the VIEW BY option instead of Grade items. 

Use the Select a grade item drop-down to select the assignment you want to grade.

Locate the student you wish to excuse and check the box in the Exclude column.

Click the Save button.

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