Gradebook Single View: Bulk entering grades, Overrides and Exclusions

If you are using assignments, quizzes, forums or other gradable items they have their own built-in grading tools. Grades entered in these grading tools will be overridden by any grades enterer directly into the gradebook. We recommend that you primarily grade these activities using the built-in grading tools.

There are some tasks such as bulk entering empty grades, removing grade overrides, and excusing a student from an assignment that is best done using the gradebook in Single View.

Enter Gradebook in Single View

To bulk enter grades, remove or add grade overrides, and to remove or add exclusions you need be in Single view. Use these steps to enter the gradebook in Single View.

1. Click Grades on the Secondary menu to open the gradebook.
2. Select the Single View option from the drop-down.
3. Verify Edit mode is on.

Bulk Enter Empty Grades

This is primarily used for courses that have exclude empty grades enabled. If you leave the scores blank the student will not be held accountable for the assignment.

NOTE FOR LATE SUBMISSIONS: This method will OVERRIDE the grade assigned in the built-in grading tool. If you are grading an assignment, quiz, forum, etc. that was submitted after after you have performed this process you will need to remember to remove this override. If you forget to do this the students grades will not display the grade for the late submission.

1. Enter the gradebook in Single View.
2. Select Grade items as the VIEW BY option.
3. Select the item you wish to bulk grade from the Select a grade item drop-down menu.
4. Select Bulk insert grades option from the Actions drop-down menu.
5. Check the I understand that my unsaved changes will be lost checkbox.
6. Select the Empty grades option.
7. Verify that Insert new grade is set to
8. Click the Save button.

You can use this same process to bulk enter zeros for a particular user by selecting the Users as the VIEW BY option instead of Grade items. 

Remove a Grade Override

If you grade an assignment, quiz, forum, etc. using the gradebook instead of the built-in grading tools you will create an override. If you grade the assignment, quiz, forum, etc. later using the grading tools it will not show up in the gradebook till you remove the override. If you accept work after you have bulk entered grades into the gradebook you need to remember to remove the override for the student. 

1. Enter the gradebook in Single View.
2. Select Grade items as the VIEW BY option.
3. Select the item you wish to remove the grade override for in the Select a grade item drop-down menu.
4. Locate the student and un-check the box in the Override column.
   This will grey out the Grade and Feedback textboxes for that student, preventing you from modifying them on this page.
5. Scroll to the bottom of the page.
6. Click the Save button.

You can use this same process to remove overrides for a particular student by selecting Users as the VIEW BY option instead of Grade items. 

Exclude (Excuse) a student

Exclusions can be set if a student is unable to complete an activity and you do not wish it to negatively affect the individual.

1. Enter the gradebook in Single View.
2. Select Grade items as the VIEW BY option.
3. Select the grade item you wish to add an exclusion for in the Select a grade item drop-down menu.
4. Locate the student you wish to excuse and check the box in the Exclude column.
5. Scroll to the bottom of the page.
6. Click the Save button.

You can use this same process to add exclusions for a particular student by selecting Users as the VIEW BY option instead of Grade items.