Grading Manual Grade Items

You can grade manual grade items in two different ways. The first is by manually entering your grades into the assignment using Single View. The second method is to import the grades from another source.

NOTE: If you are using assignments, quizzes, forums or other gradable Moodle activities you should be using their specific grading tools to grade.  The activity grading tools have superior ways to provide feedback and provide clearer grading for your students.

A grade entered directly into gradebook and will override grades entered in any other interface so this method should only be used for manual grade items.

Scroll to the top of the main page of your course (if you aren’t there already).

Select the Grades option from the Secondary Navigation. 

Select the Single view option from the drop-down. 

Select Grade items option.

Use the Select a grade item drop-down to select the assignment you want to grade.

Edit mode needs to be turned on if it isn’t already.

Enter the Point Value into the Grade box for the student.

Enter any feedback you may have for the student in the Feedback text box.

Repeat for each student.

Scroll to the bottom, and click the Save button.

This process is helpful when you are using an external tool and want to copy grades from one system to another. This process assumes that you have already created a manual grade item for each score that you wish to import.

  1. Download the grades from your external tool into a spreadsheet file of your preference.
    This will often be listed under an Export option in most tools.
  2. Log Into Moodle and access your related class
  3. Click on the Grades in the Secondary Navigation menu. 
  4. OPTIONAL – DEPENDING ON STUDENT INFORMATION EXPORTED BY TOOL:
    If your external tool doesn’t export each row with something like the student.clackamas email, user ID or clackamas username as matches our records you will NEED to do this step.
    Export your Current grade book’s manual items for this/these non-Moodle gradable item(s)
    1. Click the Export tab at the top of your gradebook
    2. Click the Plain Text sub-tab
    3. Scroll to the bottom of the page and click the Select all/none link to uncheck everything.
    4. Scroll back up the page and check only the items that refer to the items related to this external tool
    5. Scroll back down and open the Export format options section
    6. Check one grade export display type that is relevant to that which your external spreadsheet also uses ( real is point value like 48 is reference to 48/50, the other two are straightforward)
    7. Click the Download Button
    8. Open both spreadsheets – the export from Moodle and the export from the external tool
    9. Do a visual inspection to ensure either the order of all students match between the two
    10. Copy (right click with mouse, select copy or Ctrl+c) cells from the external tool
    11. Paste those values into their corresponding cells in the Moodle exported spreadsheet until populated with all content possible
  5. Save and close the ready spreadsheet of grades as a CSV file if it isn’t already
  6. Return to the Moodle gradebook
  7. Click into the Import tab
  8. Upload the CSV file in the box presented
  9. OPTIONAL ONLY IF YOU CHANGED CSV DEFAULTS:
    Ensure you settings here match those you chose when saving the file as a CSV
    1. Click the Upload grades button
    2. Scroll down to the Identify user by section
    3. Set the Map From value, select a titled heading from your CSV that can be tied to Student records (student.clackamas email, user ID or clackamas username)
    4. Set the Map to value to whichever of the following matches the previous step’s selection: student.clackamas email, user ID or clackamas username
    5. Move down to the Grade item mappings section and locate ONLY the column headings that apply to your Manual grade items created earlier
    6. Apply each listed header to its corresponding Manual Grade item- It’s okay for a majority of these to be “Ignore”
    7. When done click the Upload Grades button at the bottom of the page
      If error is reported back button can be used to return and make adjustments.
    8. Return to your prefered gradebook view and visually inspect imported grades and ensure imported grades went as planned
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