YuJa Panorama, which is already integrated into your Moodle course, helps check and improve the accessibility of course materials and resources. Panorama can also generate alternative formats of documents for you and students.
NOTE: YuJa Panorama can take some time to process your files. Please be patient while you wait for the file to upload.
Alternate Formats—signified by an accessibility icon—generate alternative formats of documents for you and your students. The program can generate the formats listed below.
NOTE: Be sure to share how to use this tool with your students so they can access materials in a way that best suits their needs.
NOTE: We recognize that there are situations where you would not want a student to access materials in a certain format (such as a language translator on a French Language Exercise). If so, please put in a ticket with OLET and we can turn off translations at the course level.
Select the accessibility icon to the right of any uploaded document.
NOTE: Students will only see the generic blue icon. They will not see the other Accessibility Score Icons.
Select the format that you would like to generate. The file will start to process and notify you when it has completed.
NOTE: The Student view will be similar, but will not display the Accessibility report.
You will have the option to view the document in Moodle or to download it to your computer.
The Accessibility Report helps you to find accessibility issues and fix them.
Once you upload a file to your course, Panorama will run an automated document check and provide an accessibility “score” for that document. Once the scoring is complete, you will see an Indicator icon to the right of each document letting you know its accessibility ranking. This way, you can get a quick visual of where the issues are and which ones you need to tackle first.
Learn more about the different Accessibility Score Icons.
NOTE: Students will only see the generic blue icon. They will not see the other Accessibility Score Icons.
Select the icon to the right of any uploaded document to open a pop-up window over the page.
NOTE: You will be able to request alternative formats from this window as well.
Select the Gauge Icon in the window to display a Document Preview on the left and the Accessibility Report on the right.
NOTE: If the icon is blue and the Score Gauge is gray, just select the Reprocess link to get your score.
Correct issues in original file:
Check issues in original file:
Correct issues inside of Moodle:
With the Fix Issue button, you can fix the issue without having to download the document.
Click the Apply Changes button at the bottom of the page for the file to be updated.
Repeat as needed.
You don’t have to upload your file to Moodle to make your file accessible using YuJa Panorama. You can upload your file directly to the YuJa Panorama site to access the Alternative formats and use their remediation tools to assess and fix your documents.
Learn more about the different Accessibility Score Icons.
Log into the YuJa Panorama Website.
Select DocHub from the menu to the left.
Click the Upload button.
Select the file(s) you wish to check.
NOTE: You can hold down the Ctrl or Cmd key to select multiple files.
Select the icon to next to any uploaded document to open a pop-up window over the page.
NOTE: You will be able to request alternative formats from this window as well.
Select the Gauge Icon in the window to display a Document Preview on the left and the Accessibility Report on the right.
NOTE: If the Score Gauge is gray, just select the Reprocess link to get your score. If the Accessibility Report option isn’t available, submit an OLET Accessibility/YuJa Panorama ticket to request an update to your YuJa Panorama account.
Correct issues in the original file:
Check issues in the original file:
Correct issues inside YuJa Panorama:
With the Fix Issue button, you can fix the issue without having to download the document.
Click the Apply Changes button at the bottom of the page for the file to be updated.
The Accessibility Report is available on the toolbar of your text editor when you are editing any Moodle Activity or Resource. You can use the accessibility report to help you identify and fix accessibility issues while creating your course content.
Click the Gauge icon to open the Accessibility Report.
NOTE: The Accessibility Report button will indicate how many accessibility issues your content has.
Correct issues inside of Moodle:
With the Fix Issue button, you can fix the issue inside Moodle.
Click the close button for the Accessibility Report.
Click Save and return to course button.
Scanned PDF files are essentially images that screen readers do not interpret the text. As a result, these PDFs are not accessible to users who rely on screen readers.
To improve PDF accessibility, you can use Panorama’s optical character recognition (OCR) tool to convert your PDF into a searchable format. While this won’t address all the accessibility issues, it will make the document more usable and allow you to address the other accessibility issues separately.
Select the accessibility icon to the right of the scanned PDF to open the Alternative Formats menu.
NOTE: You can also access the Alternative Formats menu through the Content area of the Course Report.
Select the Gauge Icon in the window to display a Document Preview on the left and the Accessibility Report on the right.
NOTE: If the icon is blue and the Score Gauge is gray, just select the Reprocess link to get your score.
Click the Fix Issue button to fix the issue without having to download the document.
Select the OCR Overlaid Tagged PDF option.
NOTE: The PDF will maintain the appearance of the original document but includes OCR (Optical Character Recognition) text overlay. As a result, the new PDF will be searchable and accessible for screen readers.
Click the Add change button.
Click the Apply Changes button at the bottom of the page for the file to be updated.
In the Structural Remediation box, click the Launch button.
If your document is not tagged, click the Retag PDF button.
Verify the Tags and Reading order make sense for the document.
Check out this Section 508 website about Tags and Their Usage, to help you determine tags you should be using.
Click to enable the Verify reading order.
Click the Save icon at the top.
YuJa Panorama’s Course Accessibility Report includes a high-level overview report to allow you to see the accessibility scores for all content embedded in a specific course.
Course Report displays a summary of all items embedded in the Moodle course and the number of issues found in each content item.
Enter a Moodle course.
Select Reports from the secondary navigation.
Select the YuJa Panorama Accessibility report option from the list of reports.
The YuJa Panorama website (panorama.yuja.com) will open in a new tab.
NOTE: If the website does not open, check your pop-up blockers.
Click the Select Course button.
If you don’t see the course listed, enter the year/term (i.e. 2024/WI) into the Search course name or course ID box and press the Search button.
Select the course name to view its report.
The dashboard will display the overall course accessibility score, total files processed, files improved, and alternative formats downloaded.
NOTE: The Filter by Date default is set to 1 year. If you’ve recently made substantive improvements to the course, you may want to update the date range.
Scroll to the bottom of the page to view the accessibility scores for each course content item.
Click on the course Gauge icon to view the Alternative Formats menu.
Use the Accessibility Report to make your course content more accessible.
NOTE: Files with the Type of HTML are Moodle elements (assignments, forums, Moodle pages, text and media, etc.). In order for the changes to take affect they need fixed using the TinyMCE within Moodle.
If a file still appears in your Course Report after being removed from Moodle, click the three vertical dots next to the file and select Remove from the drop-down menu.
NOTE: If the file reappears in your Course Report, submit an OLET Accessibility/YuJa Panorama ticket with the course and filename.
